Today, I will be breaking down the steps in a recruitment process for you. Not every recruitment process is the same, but this is as general as it gets. Recruitment is an essential part of the acquisition function of human resource management that can be defined as the process of creating a pool of candidates interested in a job and choosing the best-qualified ones from within.
In a competitive job market, it is essential for your company to take every step of the recruitment process with added importance. Recruitment is not an easy task, and some steps are critical to successful hiring and retention outcomes.
1) Set Up
To have a good recruitment process in place, you must form a strong recruitment team. The recruitment team has a very important job because if they make a wrong decision, it will affect the productivity of the workforce.
Next, the recruitment team should be able to clearly identify the job vacancy and the qualities of an ideal candidate. A clear job description should be written to enable candidates to understand what is required of them. An outline of an ideal candidate will also be able to aid the selection process for the recruitment team later on in the recruitment process.
All past recruiting strategy should be assessed and improved whenever necessary. This way, the recruitment process is constantly improving, and there will not be a need to customise a whole new recruitment process every time there is a job vacancy.
Once the job description and ideal job candidate outline are prepared, the recruitment team will have a clearer picture of what is demanded. The team can then start to analyse the most appropriate source for recruitment. This source could be either internal recruitment or external recruitment. Internal recruitment is when a company hires an employee for the job from within the business staff. This method helps to save company time and money, and employees take less time to socialise. Employees can be recruited from outside the company as well. Some sources of external recruitment are employment agencies or walk-ins.
Of course, the source of your candidate pool is entirely up to your recruitment team and how you promote the job. Will you use search engine optimisation or social media? A qualitative job advertisement should give complete information about the job description and ideal job candidate. At the same time, it must be published in appropriate media to attract the most applicants.
Interested candidates should be able to apply for the job vacancy simply. Make the application form as user-friendly as possible to provide a good experience and ensure that you gather as many applications as possible.
You will receive a whole pile of applications through which you cannot help but to scan. Good candidates should quickly and clearly highlight how their experience aligns with the available role. Revisit your job description and ideal job candidate outline for a reminder of what you are looking for. Even though you are just scanning through the application, be sure to inform all applicants about the status of the application and do not keep them waiting too long. At this stage, you should also provide feedback for all candidates who did not make it through to the interview.
5) Schedule Interviews
Interviews are often considered the most crucial part of the recruitment process because this is the invaluable moment when you get to communicate with the candidate to see if he or she is a fit with the company. You should take this chance to find out more about the applicant’s background, skills, and even personality to see if they fit with your company culture. It will be useful to have a list of information that you would like to find out beforehand as a recruiter, which will make your interview session much more structured.
Remember that interviews are a two-way street, and candidates are also taking this chance to find out more about the company. As a recruiter, you should always be well prepared and courteous to all candidates.
Once you have shortlisted your top candidates, you should check their references. Many employers miss this recruitment step, but it is essential to double-check the information candidates provide. Of course, be sure to inform the candidates and have them agree to these reference checks. Hiring the wrong person can be extremely costly; therefore, you should always be as precise as possible in your recruitment process.
Once all details have been confirmed, you can officially offer the job to the chosen candidate and draw up a contract of employment. There should be a template to follow for the contract where details such as salary, holidays, and working hours are further discussed accordingly.
The last part of the recruitment process will be onboarding. This step is not always done by the HR department, but it should at least be arranged by the HR department because it will be the first point of contact for the new employee. The onboarding process should include a welcome session, shadowing for a period of time, and a follow-up.
If your recruitment process is not producing positive results and you are unable to find the best candidates, take a look at each critical step to see where you can make improvements. Analyse your current recruitment process and check to see if it is aligned with the goals you have set. Is everyone doing his or her job to ensure the recruitment process goes smoothly?
The recruitment process has many interlocking parts that are cross-related. Therefore, the consequence of poor quality is a lower return on investment for the recruiting effort and budget, which can be extremely detrimental. The most effective recruiters know what some critical factors that affect the company’s recruitment process are, and they strive to improve them.