HR Tech

Focus on Interview, Not Scribbling Notes: Meet TalentAdore's AI Notetaker

Picture this: You're three interviews deep into an already packed day. You're trying to maintain focus, ask thoughtful follow-up questions, pick up on body language cues, and capture comprehensive notes.

It’s an impossible balancing act that most recruiters know all too well.

Then again, studies show we can forget as much as 50% of new information within just one hour. In recruitment, where every detail about a candidate matters, that’s a problem you can’t afford to ignore.

You might consider using external notetaking tools, but in recruitment, GDPR and data security are non-negotiable. You need a solution that works and keeps candidate data safe.

That’s why we have created TalentAdore Hires AI Notetaker, a completely native and secure solution that runs inside our ATS.

Your Personal Interview Secretary (That Never Gets Tired)

Our AI Notetaker works securely within TalentAdore Hire, acting as your personal assistant during candidate interviews. It runs quietly in the background, recording and transcribing your conversations so you can give candidates your undivided attention.

No more split focus. No more panic about missing important points. Just a genuine, human connection with your candidates – while AI handles the documentation.

What makes it special, you might ask?

✨ Automatic Joining – AI Notetaker joins your scheduled online interviews automatically (you can disable this at any time if needed).

📝 Complete Transcription – Get a word-for-word record of the entire conversation.

🧠 Intelligent Summary – Receive a structured overview highlighting key points and insights.

🔒 100% Data Secure – Everything happens inside TalentAdore Hire. No data leaves our platform. No third-party tools. GDPR-compliant by design.

🎨 Brandable – Customize the Notetaker’s name and background image to match your company identity, strengthening candidate trust.

How It Works (Spoiler: It’s Really Simple)

Configure Once

System administrators can control who has access to AI Notetaker and set whether it’s enabled by default. Brand it with your company name, so candidates will see it’s an integrated, secure solution, not some random bot.

Schedule Your Interview

When you invite a candidate to an online interview, AI Notetaker automatically gets the memo. It’ll join the meeting 5-7 minutes before the start time and wait patiently in the lobby.

Admit Your Digital Assistant

When you join the interview, simply admit the AI Notetaker from the lobby. It only starts recording once you give the green light.

Focus on the Human Part

With your digital secretary handling the notes, you can be fully present. Ask better questions. Read body language. Build genuine rapport. Even handle unexpected interruptions without losing your train of thought.

Access Everything in One Place

Once the interview is over, proceed to the Application Card. There you’ll find:

Full transcript – The entire conversation captured as it happened
Intelligent summary – Key points and highlights
Interview recording – The complete video file

Everything lives in one dedicated tab. No juggling between multiple apps or tabs. Complete your candidate evaluation right where all the other candidate information already lives.

What This Means for Your Hiring Process

Better Candidate Experience

When you’re not frantically scribbling notes, you can maintain eye contact, respond naturally, and create a more conversational atmosphere. Candidates notice when you’re truly present, and are more willing to open up to you.

More Accurate Evaluations

With complete transcripts and AI-generated summaries, you can review exactly what was discussed. No more relying on memory or incomplete notes when making hiring decisions days or weeks later.

Time Savings That Actually Matter

Skip the post-interview scramble to clean up messy notes or try to remember what that candidate said about their project management experience. It’s all there, searchable and organized.

Compliance and Fairness

Having detailed records of interviews supports fair and objective hiring practices. You can review what was actually asked and answered, not just what you think you remember.

A Note on Data Security

We know you’re handling sensitive candidate information. That’s why AI Notetaker is built directly into TalentAdore Hire’s infrastructure.

Your data never leaves our platform. We don’t send recordings or transcripts to third-party AI services for training. Everything is processed securely within our GDPR-compliant, ISO 27001-certified system.

When candidates ask about the AI Notetaker (and they will), you can confidently explain that it’s not some external app, but a part of your secure, professional recruitment platform.

With the AI Notetaker, you ensure every detail about your candidates is in one place. If a candidate asks for their information in your register, you don’t need to worry about notes in Word or retrieving meeting recordings from Microsoft Teams.

Ready to Never Miss Another Interview Detail?

AI Notetaker is available now in TalentAdore Hire. For more info, check out our Help Center guide for step-by-step setup instructions.

AI Notetaker is just one part of our comprehensive AI Assistant. From AI-powered skills matching to automated interview summaries and intelligent candidate communication, we’re bringing the human touch back to recruitment by handling the repetitive work, so you can focus on what matters – genuine human touch.